There are many reasons why more companies are opting for virtual meetings to communicate with their teams, vendors, and potential clients. Some of these reasons include: Participants in different locations, working from home, or avoiding commuting for meetings to save time. Regardless of the reason, businesses need to understand virtual meetings and how to hold productive remote conferences.
To participate in a virtual meeting, each participant needs to have either a computer or mobile device with a video camera. They also need to have an internet connection and access to a video conferencing platform. Our recommendation is to use a desktop or laptop for full functionality during the virtual meetings (i.e., access to chat).
There are other optional items to consider if you plan on participating in multiple virtual meetings or want to appear more professional:
Similar to an in-person meeting, there are several tasks that you’ll need to complete to ensure that you’ll have a productive virtual meeting.
It is essential to prepare for the virtual meetings, but you should also practice virtual meeting etiquette. These are a mixture of actions you would take if you were in an in-person meeting and considerations that you should have during a virtual meeting.
A meeting will be ineffective if there is no follow-up. Review the following before ending the call:
The first remote meeting will be difficult. This is especially true when an individual or participant does not have a team of IT professionals to make sure that all their technology is working smoothly. Make sure to give participants leeway if they have difficulty dialing-in on a virtual meeting for the first time.
Just like someone would get lost on their first arrival at a new office, the same can be said for a virtual meeting. The first time will come with hurdles, but overtime, virtual meetings can feel as seamless as an in-person one.
If you would like to discuss how to implement virtual meetings within your organization, do not hesitate to reach out and contact us.